Thank-you Letter Sample After the Job Interview

How to write a thank you letter?

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You must have heard about the magical words in your childhood from your parents or teacher. These magical words don’t make wonders in childhood only but also hold an important role in the corporate world when you grow up. The magic word that we are talking about is thank-you, and here we are about to learn how to write a thank-you letter after the job interview.

We hope it will help you in the future and if also if you are confused about what to mention in a thank-you letter or how to get started.

Let’s learn the procedure and the format step by step.

Why write a Thank-you Letter for a Job Interview?

It is not vital to write a thank-you letter, and many candidates don’t bother to write it. However, it helps you to stand out amongst your competitors. There are many benefits of writing a well-composed thank-you letter after an interview including;

  • It allows you, mentioning any information that you forgot to add during the interview.
  • It also allows you to clarify your point if you feel you didn’t present the way you wanted to.
  • A thank-you letter places you back into the interviewer’s awareness.
  • It delivers your enthusiasm for the position offered.
  • It will also demonstrate your written communication skills.
  • It will demonstrate your good manners and professionalism.

When to compose a thank-you letter

You should write a thank-you letter no matter you had an on-call interview or in-person interview. The perfect time to compose a thank-you letter is to write after finishing the interview process when things are fresh in your mind. Let us explore how to compose a perfect thank-you letter after the job interview.

When to send a Thank-you letter?

An ideal time of sending a follow-up thank-you letter should be sent after 6 to 24 hours of the interview. It is not wise to send the letter to write after the interview as the interviewer might take it as an obligatory or automatic response.

Content for the thank-you letter after a job interview:

As we are specifically talking about the thank-you letter after the job interview, it is essential to include the following content;

  • Thank the interviewer for providing the opportunity.
  • Don’t forget to refer to the certain points of the interview that you want the interviewer to recall.
  • Highlight the skills that make you the right choice for the position.
  • Make sure you convey the desirable enthusiasm for the position.
  • Keep your message to a paragraph or two. Don’t ramble.
  • Clear all the concerns of the interviewer and address the issue you feel needs resolution.
  • Close your communication with another thank-you. End the thankyou letter with a summary of the next step discussed in the interview.
  • Proofread your letter and make sure to send it without any grammatical error.

What to Avoid in thank-you letter after Job Interview:

Avoid using informal tone, emoji’s, and acronyms like LOL. Make sure the letter is customized to the interviewer. Moreover, it should be relevant to your interview, interviewer, and the company in question.

Thank-you letter or Thank-you email:

Well, if we talk about choosing between a thank-you letter and an email, the choice is yours. If you have an email ID of the interviewer you should prefer writing an email otherwise go for the second option.

Format of writing a Thank-you letter for a job interview:

A professional thank-you letter is formal and has to be composed to leave an impact on the recipient. No matter who the addressee is your letter should have 5 basic elements:

  • Opening address
  • Thankyou statement
  • Thankyou details
  • Final thankyou statement
  • Closing

Here we will give you a sample of both letter and email.

How to Start and Opening Address:

Start by properly addressing the other party, with a formal title like Mr./Ms., their last name, and colon.

How to Start a thankyou statement?

Start with a clear thankyou statement and elaborate in a thankful manner i.e. Thank you for providing me this opportunity, thank you for giving me your precious time, etc.

How to write thank you details?

Once you have thanked the recipient, elaborate on the details of why you are thanking him/her. In the job interview thank you for a letter, highlight something that you have learned during the interview/ meeting. Also offer an example of how your expertise is compatible with the position offered.

Writing a final thank you statement:

Conclude with one more thank you statement like thank you again for your time.

Closing:
End the letter with appropriate formal closing (sincerely, respectfully), followed by the comma your name.

 

Sample Thank-You letter

Date of the letter

Name of the Recipient(Interviewer)

Job title of the recipient

Name of the Employer (company)

 

Dear MR/MS (last Name):

Thank you so much for providing me the opportunity to interview for this position of (Job Title) yesterday. It was so much pleasure to meet with your team and to know about the position. I am very excited about this opportunity and the prospect to join your team.

I feel my skills and experience are a good match for the requirements of this position. As we discussed, I have a strong command over (desirable skill for the job), and my experience with (present company name) have polished my skills (name of skill) which will help me perform my duties in (company name you are applying to) in this field will empower your tremendous team.

I thank-you again for considering me for this wonderful opportunity. Feel free to contact me in case of any queries or further information needed. I look forward to having a positive response from you and hope to be a part of your team soon.

Regards,

Signature

Your Name

Your city, state Zip Code

Phone number

Your email id

 

Thank-you email (Sample)

Subject: Your name_Thank You

Dear Mr/ Ms (last name),

Thank you so much for providing me the opportunity to interview for this position of (Job Title) yesterday. It was so much pleasure to meet with your team and to know about the position. I am very excited about this opportunity and the prospect to join your team.

I feel my skills and experience are a good match for the requirements of this position. As we discussed, I have a strong command over (desirable skill for the job), and my experience with (present company name) have polished my skills (name of skill) which will help me perform my duties in (company name you are applying to) in this field will empower your tremendous team.

I thank-you again for considering me for this wonderful opportunity. feel free to contact me if you have any queries or need any further information. I look forward to having a positive response from you and hope to be a part of your team soon.

Regards,

Signature

Your Name

Your city, state Zip Code

Phone number

We hope this format will help you write a thank-you letter after the job interview and also you are now aware of the significance of writing a thank-you letter or email.

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